2          User Maintenance

1. System user

You must create a system user to process the inbound mails in every SAP system client in which mails (or status notifications) are to be received. You use transaction SU01 to create a user of the type System and assign the profile S_A.SCON to it.

2. User addresses

3          Assigning the Client (Transaction SICF)

Every SAP system client that is to receive and process incoming mails (or status notifications) must have an SMTP server. In transaction SICF, there should be one SMTP server (called SAPconnect) supplied in every SAP system. You use this one for the first client then create an additional SMTP server for each additional client. You make the following settings on the SMTP servers:

1 Create SMTP server

2 Host data

Enter the sequence number of a parameter is/SMTP/virt_host_<*> from the profile. If you have only created one client and therefore have not specified this parameter type enter 0.

3. Service data

Enter the client to which the mails received through the virtual mail host are to be forwarded, and then enter the logon data of the system user that you created for the incoming mails.

4 Handler list

Enter CL_SMTP_EXT_SAPCONNECT at position 1. (Each SMTP server be activated after being created or  changed. Inactive servers are grayed out)

 4          SAPconnect Administration (Transaction SCOT)

1 Communication Methods

Under Settings à Communication Methods, define the Communication Methods . This allows for the following to take place:

2 Default Domain

Under Settings à Default Domain, define the domain of the SAP system client. This allows for the following to take place:

i>                  The SMTP plug-in logs  on to the mail server using the domain as ID.

ii>                 The message ID of the outbound e-mails is assembled with this domain.

iii>               If an SAP user who does not have an Internet mail address sends an e-mail, a sender address consisting of the SAP user name and this domain is generated.

3 The node of SMTP

Each client has an SMTP node. This node is created by the SAP system and cannot be deleted. The following steps need to be carried out to configure the node so that sending Internet is possible:

i>                  Make user you are in the Node view

ii>                 Double-click the node name

iii>               Choose Node in use

iv>              In the mail host and mail port fields, specify the mail server to which the outbound mails are to be sent.

v>                Next to Internet, choose Settings.

vi>              Enter the address area of the recipient addresses that are to be reached using this node. In general, * is used if all e-mails are to be sent using SMTP

vii>             Enter the output format for sap documents. We recommend that you use the following settings(Reference to  Figure)

4 Send job

E-mails sent from an SAP application are first stored in a queue. A periodical background process, the SAPconnect send job, gets the e-mails from the queue and sends them over the internet. To schedule this job in SAPconnect: Administration, proceed as follows:

i>       Choose Viewà Jobs.

ii>      If no other job has been scheduled, choose Jobà Create

iii>      Enter a job name and confirm it.

iv>               Select the variant SAP&CONNECTALL by positioning the cursor on it..

v>                Choose Schedule Job

vi>              Choose Schedule periodically

vii>             Select the interval you require, such as 10 minutes.

viii>           Choose create.

5 Inbound

If you want incoming e-mails that have a particular address or particular content to automatically start a program that processes these mails, you can configure this under Settings àInbound Processing.

If you want incoming e-mails that have a particular address or come from a particular sender to be automatically forwarded to another recipient or another distribution list, you can configure this under Settingsà inbound Processing.

 5          Supplement

You can use transaction code SE80 to run the report program RSPFPAR, and then check the profile parameters.